Tender for purchases of Digital Copier with Printer - Dept. of Mathematics

Quotations in the sealed cover addressed to the Asst. Registrar (Purchase & Stores), Pondicherry University, R.V. Nagar, Kalapet, Puducherry – 605 014 are invited on or before 3.00 p.m. on 20.04.2011, for purchases of Digital Copier with Printer and DADF unit for the above Copier as per the detailed specification given below: -

II. Schedule of Terms & Conditions

1. The price quoted by the bidder is inclusive of taxes, freight, delivery, etc.
2. The item should be covered under 3 years warranty. If any item covered under warranty fails, the same shall be replaced free of cost including all the applicable charges including transporting cost (both ways).
3. The quotations should reach the Assistant Registrar, Purchase & Stores, Pondicherry University, Puducherry – 605 014 on or before 3.00 P.M. on 20.04.2011 and they will be opened on the same day at 3.30 P.M. in the presence of bidders. The offers will not be considered if received after the bid closing date and time.
4. The Quotation should be submitted in a sealed cover, super-scribing thereon bidder’s name and name of the Item.
5. The validity of the each quotation should be at least 180 days from closing date of the bid.
6. The offers received through telex / tele-fax / e-mail will not be accepted by the University under any circumstances.
7. The University shall not be responsible for any delay / loss or non-receipt of tenders by post / courier service.
8. No unsolicited correspondence shall be entertained after the submission of the offer.
9. Tender is not transferable.
10. All equipment must operate at 230V/50 Hz single phase and / or equivalent three phase electrical power.
11. The firm must have the requisite domain expertise with regard to supply, installation and post-sale service of the items they are quoting.
12. If you have an authorized representative / dealer, you are requested to furnish technical ability to take care of the problems in the system, if developed later within the warranty and outside the warranty period.
13. Pondicherry University reserves the right to accept / reject any offer in full or in part or accept any offer other than the lowest offer without assigning any reason thereof. Any offer containing incorrect and incomplete information shall be liable for rejection.
14. Out of total contract/ purchase price, 90% of the amount will be paid on satisfactory installations. Balance of 10% of the amount shall be retained as Security Deposit, towards satisfactory performance of the equipment, and which may be released on submission of a performance bond supported by a Bank guarantee (obtained from Nationalized Bank of India) for the 10% of the total contract/ purchase value, for the duration of the Warranty period.
15. In case of any dispute in respect of the tender, all legal matters shall be instituted within the jurisdiction of the place where the item is installed.
16. Timely supply of the ordered items, installation, commissioning (wherever applicable) and training etc., is the essence of the contract. In case of failure to supply within the time specified in the Purchase order, a penalty/LD of 0.5% of the total value per week or a part thereof shall be levied subject to a maximum of 7.5% in respect of items which are not supplied. The decision of Pondicherry University shall be final in this regard.
17. The Successful bidders should supply the items, etc, within a week after receipt of the firm supply orders.
18. Complete technical specifications including process flow, to be included with the quotation. Manufacturers of various major parts/equipment must be mentioned explicitly, Literature, user manual if any are to be attached with the quotation.
19. Additional terms and conditions will be incorporated in the purchase order, if needed, to safe guard the interests of the University.
20. Quoting merely the lowest price does not confer any right to any bidder for award of supply order. The University’s Purchase Committee, reserves the right to select any bid under the grounds of proven performance track record, brand reputation, service backup support, additional warranty, offer of additional / special features, compatibility, etc.
21. The University reserves the right to reject the any bids with unbranded / sub-standard brand / un-certified brands of products even if they found to be lowest.